Industries / Transportation
Time tracking for transportation teams
Drivers clock in at the yard. Route miles and time off for drivers and dispatch staff are all in the same account. TimeOff Manager is not an ELD.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a transportation company uses it
Clocking in at the yard
Drivers clock in at the yard
Dispatch often only knows a driver’s day has started because the radio crackled.
Drivers clock in on their phone or on a shared yard tablet. You can require their GPS location when they clock in.
Every driver’s miles for the week
Miles are tracked apart from hours
Fuel and hours get argued about as if they were the same number.
Mileage is its own record, shown next to the driver’s hours.
Who is off this month
Time off for dispatch staff
The person who plans everyone’s day takes a day off, and nobody wrote it down.
Dispatch employees request time off in the app, just like drivers. Approved days show on the team calendar.
Who is clocked in right now
The live map shows people, not trucks
Sometimes you just need to know who has started work, not where the freight is.
The live staff map shows each person who is clocked in right now. It is a different screen from the GPS location saved at clock-in.
Terminals saved as work locations
Clock-ins have to happen at the terminal
Clock-ins from home and clock-ins from the yard get mixed together.
If your rule is that drivers clock in at the terminal, set a geofence around it. They can only clock in inside that area.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
The driver clocks in at the yard
They clock in before the run starts.
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2
They drive the run
They log miles if you pay or reimburse them. TimeOff Manager does not plan the route.
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3
The driver clocks out
They clock out back at the yard, or wherever you allow.
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4
Hours go to payroll
Download the approved hours as a file. ELD data stays in your ELD.
This is not an ELD or a routing system
TimeOff Manager does not record hours of service, duty status, or routes. It tracks clock-ins, time off, mileage if you use it, and the hours you download for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from transportation companies
Is this an ELD?
No. It does not record hours of service or duty status.
Can dispatch staff use it if they don’t drive?
Yes. They can request time off, and if they are hourly, they can clock in at the office.
Do miles replace hours?
No. Mileage is a separate record from the hours a driver clocks.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other field crews
- Landscaping
- Construction
- Electrical
- HVAC
- Plumbing
- Trucking
- Delivery
- Agriculture
- Carpenters
- Civil construction
- Concrete and masonry
- Contractors
- Engineering field teams
- Environmental services
- Logistics
- Maritime
- Mining
- Oil and energy
- Painters
- Railroad support
- Renewables
- Roofing
- Surveyors
- Utilities
- Waste and hauling
Track yard hours, not an ELD log
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).