Industries / Landscaping
Time tracking for landscaping crews
Your crew clocks in on their phone when they reach the lawn, not back at the shop. A quick face check shows who actually started. Hours are tied to that property, and the drive between lawns is logged in the same account.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a landscaping company uses it
Face check when clocking in at the lawn
The person on the timesheet is the person at the lawn
When the crew shares one phone at the shop, the lead can clock everyone in before anyone gets to the property.
Each person clocks in on TimeOff Manager Pro, and the app asks for a quick face check. The GPS location is saved with that clock-in, so you can see it happened at the lawn and not just at the yard.
Each lawn saved as a work location
Hours for each property
Hours from a commercial contract and a home lawn end up in one pile. By Friday, nobody can say which property the hours belong to.
Save each property as a work location. Each clock-in is tied to that address, so you can split the week’s hours by property. This tracks hours per property. It does not put a price on the contract.
Where the crew clocked in at the lawn
Make sure they clock in on the property
Someone can clock in from the truck parked on the street, and it still looks like they were on the lawn.
If you want, turn on a geofence around that property. The app then only lets them clock in when they are inside that area.
Which crews are still out
See which crews are still out
You have to call the foreman to find out which crew made it to the campus.
The live staff map shows who is on shift right now, for people who agreed to share their location. This map is separate from the GPS location saved when they clocked in.
Miles driven between lawns
Log the drive between lawns
On Friday, the miles between the first property and the last are a pile of guesses from the odometer.
Crews log each trip in the same account as their hours. Mileage is a record of the drive. It does not plan a route.
Seasonal time off on the team calendar
Winter time off next to summer hours
Slow-season time off is often kept in a spreadsheet the foreman never opens, so a layoff week looks like missing hours.
Time-off requests, balances, and the team calendar sit right next to the hours. US and Canadian public holidays are already loaded.
Approved hours, ready for your payroll software
Your bookkeeper should not have to retype a week of lawns. A manager approves the hours, sees any overtime on the timesheet, and downloads an Excel or CSV file. TimeOff Manager does not calculate pay, write quotes, or run payroll.
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Hours are approved first
A manager reviews the week before anything goes out. The file has the approved hours, not a text thread from the foreman.
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Overtime is flagged
Hours past the schedule show up on the timesheet, so you can see them. TimeOff Manager does not turn them into a paycheck.
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Excel or CSV
Send the file to the payroll software you already use. The hours for each property stay saved in TimeOff Manager after you download them.
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Payroll happens elsewhere
TimeOff Manager does not print checks, file taxes, or calculate pay. The lawn hours leave as a file.
The week’s hours, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
The crew arrives at the property
The crew opens TimeOff Manager Pro at the lawn and clocks in. The GPS location is saved with that clock-in.
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2
A face check shows who started
The face check records who clocked in. If they started at the yard first, that clock-in is saved under the yard as its own work location.
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3
You check the live map
During the shift, you open the live staff map to see who is still working. That map is separate from the GPS location saved at clock-in.
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4
Friday: send hours or approve time off
Download the week’s hours for payroll, or approve a seasonal time-off request before the winter layoff.
This is not a quoting or routing product
TimeOff Manager does not write estimates, plan the fastest drive between lawns, or bill the property owner. It records hours, time off, mileage, and where each person clocked in.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from landscapers
Can the crew clock in at the property instead of the shop?
Yes. Add each property as a work location, and add a geofence if you want one. The clock-in saves the GPS location at the lawn, not just at the yard.
Does TimeOff Manager plan routes or write quotes?
No. It tracks hours, time off, mileage, and where people clocked in. It does not plan routes, write estimates, or send invoices to customers.
Can we track the drive between lawns?
Yes. Crews log their mileage between properties in the same account as their hours, and you download hours and mileage together. The live staff map is a separate screen from the GPS saved at clock-in.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams. GPS, time off, the kiosk, mileage, and hour downloads are included in every plan.
Other field crews
- Construction
- Electrical
- HVAC
- Plumbing
- Trucking
- Delivery
- Agriculture
- Carpenters
- Civil construction
- Concrete and masonry
- Contractors
- Engineering field teams
- Environmental services
- Logistics
- Maritime
- Mining
- Oil and energy
- Painters
- Railroad support
- Renewables
- Roofing
- Surveyors
- Transportation
- Utilities
- Waste and hauling
Know your crew started at the property
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).