Industries / Agriculture
Time tracking for farm and ag crews
Your crew clocks in at the field or the barn, where the day really starts, not on a spreadsheet back at the house. Seasonal hours and time off are kept in the same app.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a farm uses it
Fields and the barn saved as work locations
Save each field and barn as its own place
If everyone clocks in at the house, you can’t tell which field or parcel they actually worked.
Save each field and the barn as separate work locations. When someone clocks in, TimeOff Manager saves their GPS location.
Where each person clocked in
Make sure clock-ins happen at the yard
Someone can clock in from the county road on the way to work.
You can turn on a geofence, which is a boundary around the yard or a field you saved. Clock-ins then have to happen inside it.
Mileage trips from the crew
Log miles driven between fields
Time in the truck between fields usually ends up as a guess on Friday.
Workers log those drives in the same app where they track their hours, and a manager approves the trips.
The live map on your phone
See who is still out in the fields
To find out who is still in the north field, you have to call around.
The live staff map shows everyone who is on shift right now and has agreed to share their location.
Days off taken and days left
Seasonal time off, next to harvest hours
Winter time off is often written in a notebook that only one person checks.
Workers request time off in the app. Their requests and remaining balances sit right next to their hours.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day on the farm
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1
The crew arrives at the field
Everyone clocks in at that field on their phone. Their GPS location is saved with the clock-in.
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2
Check who is still out
Open the live staff map to see who is on shift. This is a different screen from the GPS saved at clock-in.
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3
Move to the next field
If you saved the next field as its own work location, the crew clocks in there.
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4
Friday: hours and time off
Download the hours for the bookkeeper, or approve seasonal time off before the slow months.
This is not yield or equipment software
TimeOff Manager does not track yield, grain, livestock, or equipment maintenance. It tracks hours, time off, mileage, and where your crew clocked in.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from farms
Can seasonal workers clock in at the field?
Yes, as long as you add them as employees in the app. Then add each field or barn as a work location.
Can we keep different parcels separate?
Yes. Each parcel can be its own work location. GPS is saved when someone clocks in, and you can add a geofence if you want one.
Does it track miles between fields?
Yes. Mileage is tracked in the same app as hours. The live staff map, which shows who is on shift, is a separate screen.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other field crews
- Landscaping
- Construction
- Electrical
- HVAC
- Plumbing
- Trucking
- Delivery
- Carpenters
- Civil construction
- Concrete and masonry
- Contractors
- Engineering field teams
- Environmental services
- Logistics
- Maritime
- Mining
- Oil and energy
- Painters
- Railroad support
- Renewables
- Roofing
- Surveyors
- Transportation
- Utilities
- Waste and hauling
Know your crew started the day in the field
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).