PTO software that ends the spreadsheet for good
Employees request time off from their phone. You approve in one click. Balances, accruals, and carryover calculate themselves — and payroll gets a ready-made report. Built for US & Canada teams.
Create your workspace by September 15, 2026 and TimeOff Manager stays free forever.
The spreadsheet always breaks. Here's what replaces it.
Manual PTO tracking fails the same way everywhere: stale balances, forgotten requests, double-booked weeks, and a scramble at payroll. PTO software fixes each one.
Balances that are always right
Vacation, sick, and personal day balances update the moment a request is approved. Accrual rules and year-end carryover run automatically — employees check their own numbers instead of emailing HR.
Approvals that don't stall
Managers get an email the moment someone requests leave and approve or decline in one click. Nothing sits forgotten in an inbox, and every decision leaves an audit trail.
One calendar for the whole team
Approved leave, public holidays, and team availability on a single shared calendar — so you never approve two people covering the same shift into the same week off.
Statutory PTO guidance for all 50 states and 13 provinces
The employee wizard recommends PTO minimums for every US state and Canadian province or territory. Add an employee in California and it suggests the sick-day minimum CA labor law commonly requires; add one in Ontario and vacation pay percentages come with them. You configure and own your final policies.
- Automatic public holiday sync for US & Canada, per work location
- Custom leave types beyond vacation and sick — bereavement, jury duty, anything your policy names
- Excel/CSV exports for payroll: PTO usage, balances, year-end summaries
Simple pricing
Create your workspace by September 15, 2026 and TimeOff Manager stays free forever.
Start free — foreverNeed clock-in/out too? It's in the same login.
TimeOff Manager also includes full time tracking software — GPS clock-in, timesheets, overtime, and a free kiosk app for shared tablets — so you don't have to buy and integrate a second tool.
PTO software questions, answered
- Is TimeOff Manager really free right now?
- Yes — for a limited time. Create your workspace by September 15, 2026 and TimeOff Manager stays free forever. After September 15, 2026, new accounts use our regular plan ($9/month unlimited. 14-day free trial. No credit card.).
- Why are you offering free accounts?
- We want as many teams as possible using TimeOff Manager while we polish the product. Honest feedback and reviews from real businesses help us build something HR teams actually love.
- Do I need a credit card to sign up?
- No. During the launch offer there is no payment step — sign up with your work email and start inviting employees immediately.
- What happens after the promotion ends?
- Accounts created before September 15, 2026 stay free forever. New signups after that date use the standard $9/month unlimited plan ($9/month unlimited. 14-day free trial. No credit card.).
- How does TimeOff Manager compare to per-employee PTO tools?
- Most competitors charge per seat, so costs climb as you grow. TimeOff Manager includes PTO, time clocks, schedules, mileage, and payroll exports — qualifying signups before the deadline pay nothing, ever.
- Is there a free mobile app?
- Yes. The TimeOff Kiosk app for iPhone, iPad, and Android is included at no extra cost with every account — including free-forever launch accounts.
Stop maintaining the PTO spreadsheet
Create your workspace by September 15, 2026 and TimeOff Manager stays free forever.