Industries / Railroad support
Time tracking for railroad support crews
Your crews clock in at the yard. TimeOff Manager tracks hours and time off for the people you employ. It does not dispatch trains or record hours of service.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a railroad support crew uses it
Everyone on the yard crew
A shared tablet at the yard
At many yards, a paper sign-in book is the only timesheet.
Put a tablet at the yard with the TimeOff Kiosk app. Each person clocks in and out with their own PIN.
The yard saved as a work location
Clock-ins have to happen at the yard
A clock-in from the parking lot should only count if you decide it does.
Save the yard as a work location. If you need to, set a geofence so people can only clock in inside the yard.
Relief days on the calendar
Time off for relief days
Covering a relief day usually means a chain of phone calls.
The person requests the day off in the app. A manager approves it, and the day shows on the team calendar.
Who was scheduled to work
Schedules show who was expected
The crew board and the timesheet often don’t match.
Employee schedules show who was supposed to work that day, so you can compare it with who clocked in.
Clocking in from the phone
Clock in on the phone away from the yard
Some of your employees start their shift somewhere other than the yard.
They can clock in and out on their phone with the TimeOff Manager Pro app instead of the yard tablet.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
The crew clocks in at the yard
Each person enters their PIN on the yard tablet.
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2
The shift is tracked
TimeOff Manager records the hours. It does not know where any train is.
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3
Someone needs a relief day
They request the time off in the app instead of writing a note in the book.
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4
Hours go to payroll
Download the approved hours as a file and send it to payroll.
This is not train dispatch or hours-of-service software
TimeOff Manager does not dispatch trains, record FRA hours of service, or track equipment. It tracks hours and time off for the people you employ.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from railroad support crews
Does this record hours of service?
No. TimeOff Manager is a time clock and time-off tool. It does not record duty status for train crews.
Can we keep yard time separate from other places?
Yes. Save the yard as a work location. Other places where your employees start work can be saved as work locations too.
How do relief days work?
The person requests the time off in the app. A manager approves it, and it shows on the team calendar.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other field crews
- Landscaping
- Construction
- Electrical
- HVAC
- Plumbing
- Trucking
- Delivery
- Agriculture
- Carpenters
- Civil construction
- Concrete and masonry
- Contractors
- Engineering field teams
- Environmental services
- Logistics
- Maritime
- Mining
- Oil and energy
- Painters
- Renewables
- Roofing
- Surveyors
- Transportation
- Utilities
- Waste and hauling
Track yard hours and time off in one place
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).