Industries / Veterinary clinics
Time tracking for veterinary clinics
Kennel staff and the front desk clock in on the same tablet. Approved time off shows on the team calendar. Medical records and boarding reservations stay in your practice software.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a veterinary clinic uses it
Desk and kennel hours for the week
One tablet for the front desk and the kennel
The front desk and the kennel often keep their hours in two separate notebooks.
Both teams clock in on the same tablet. Each employee uses their own PIN.
Time-off requests waiting for approval
Approve time off before the weekend is short-staffed
A tech takes Saturday off, but the appointment board is already full.
Staff request time off in the app. You see the request and how many days they have left, then approve it.
Clinic staff on one list
Hours for techs and the front desk
Staff hours get mixed in with the vets’ time.
Only the people whose hours you track need to clock in, such as techs, kennel staff, and the front desk.
Weekday and weekend schedules
Weekend staff
The people who work Saturdays are often a different group from the weekday team.
Put weekend staff on the schedule and have them clock in when they arrive.
Each hospital saved as a work location
More than one hospital
With two buildings, everyone’s hours end up on one sheet.
Each hospital can be its own work location, so you can see where each person clocked in.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
-
Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
-
Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
-
Excel or CSV
One download your bookkeeper or payroll software can open.
-
Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
-
1
Open the clinic
The front desk or kennel staff clock in on the tablet.
-
2
Check the calendar
See who is off, including on the weekend.
-
3
Through the shift
Each person clocks in and out with their own PIN.
-
4
Send hours to payroll
Download the approved hours as a file. Charts and boarding stay in your practice software.
This is not practice management or boarding software
TimeOff Manager does not store animal records, book boarding, or bill for visits. It records when staff clock in and out and their time off, and lets you download the hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from veterinary clinics
Can kennel staff and the front desk share one tablet?
Yes. Each person has their own PIN.
What about weekend staff?
Put them on the schedule and have them clock in. Time-off requests show who has already asked for the day off.
Can two hospitals be tracked separately?
Yes. Each hospital can be its own work location.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other on-site teams
Track staff hours, separate from the patient chart
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).