Industries / Dental
Time tracking for dental offices
Staff clock in on a tablet at the office. Schedules for hygienists and assistants, and time off for the front desk, are in the same account as their hours.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a dental office uses it
Each person’s hours for the week
Each person clocks in with their own PIN
When the whole office shares one password, you can’t tell who opened in the morning.
Each person clocks in and out on the office tablet with their own PIN.
Who works which days
Schedules for hygienists and assistants
The paper schedule on the break room fridge falls off or gets out of date.
Employee schedules show who works which days.
Who is out this month
See time off before you fill the appointment book
A hygienist’s vacation comes as a surprise on Monday morning.
Approved time off shows on the team calendar, so you can check it before you book patients.
The shift on the phone
Track breaks between patients
Lunch happens “whenever the chair is empty,” and no one records it.
You can turn on break tracking, so breaks are recorded with the hours.
A work location for each office
Phone clock-in for a dentist who works at two offices
When two offices share one clock-in, you can’t tell where someone worked.
Save each office as a work location. You can require GPS location when someone clocks in on their phone.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
Staff arrive at the office
Assistants and the front desk clock in on the tablet.
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2
Clocking in and out
Each person enters their PIN to clock in and out. Breaks are recorded too, if you turned on break tracking.
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3
Check who asked for Friday off
The time-off list shows the request before the appointment book fills up.
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4
Send hours to payroll
Download the hours. Insurance claims and the appointment book stay in your practice software.
This is not dental practice software
TimeOff Manager does not book patients, chart treatment, or send insurance claims. It tracks staff clock-ins, schedules, time off, and hours you can download for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from dental offices
Can hygienists and the front desk use one tablet?
Yes. The tablet kiosk is shared, and each person clocks in with their own PIN. Schedules and time off are in the same account.
Does it replace our practice management software?
No. Appointments, charts, and insurance claims stay there.
Can a second office have its own clock-in rules?
Yes. Each office can be its own work location, with its own geofence for staff who clock in on their phone.
What is the price for a small office?
Starter is $15/mo billed annually for 1–20 people, after a 14-day trial.
Other on-site teams
- Commercial cleaning
- Security
- Restaurants
- Healthcare
- Fitness
- Manufacturing
- Retail
- Education
- Alternative health
- Assisted living
- Chiropractic offices
- Churches
- Franchise locations
- Health and wellness
- Home health
- Hotels and hospitality
- Imaging
- Auto repair
- Mental health
- Optometry
- Pharmacies
- Veterinary clinics
Track staff time, not the appointment book
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).