Industries / Churches
Time tracking for church staff
TimeOff Manager is for your paid staff. Hourly employees clock in and out, and everyone on staff can request time off. Donations and volunteers are not part of this product.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a church office uses it
Requests waiting for approval
Time off for paid staff
A staff member’s day off often gets announced from the front on Sunday instead of written down.
Paid staff request time off in TimeOff Manager. A manager sees how many days they have left, then approves or declines. Approved days show on the team calendar.
Clocking in with a PIN at the office
Hourly staff clock in at the office
The custodian and the office staff often write their hours in one shared notebook.
Set up a shared tablet at the church office. Each employee clocks in and out with their own PIN.
Asking for a day off from the phone
Pastors don’t have to clock in
Pastoral staff and hourly staff don’t need to use it the same way.
You choose who clocks in. Pastors can use TimeOff Manager just for time off, while hourly staff also clock in and out.
Holidays the office observes
Mark the days the office is closed
Office holidays and volunteer events can get mixed up on the same calendar.
You can mark the days the office is closed. US and Canadian public holidays are already loaded, and you can turn each one on or hide it.
Your paid staff in one list
Priced for a small staff
Many church offices have only a few paid staff.
The Starter plan covers 1–20 people for $15/mo billed annually.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical week
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1
A staff member asks for a day off
Paid staff request the day in the app.
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2
A manager approves it
The day shows on the team calendar.
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3
Hourly staff clock in
They clock in on the tablet at the church office.
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4
Hours go to payroll
Download the approved hours and send them to whoever handles pay. Giving stays in your giving software.
This is not giving or volunteer check-in
TimeOff Manager does not record donations, volunteers, or attendance at services. It tracks time off and hours for paid staff who are employees.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from churches
Can volunteers clock in?
No. TimeOff Manager is for paid staff you add as employees.
Do pastors have to clock in?
No. Pastors can use it just for time off. Hourly staff can clock in.
What does a small staff pay?
Starter is $15/mo billed annually for 1–20 people, after a 14-day trial.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other on-site teams
- Commercial cleaning
- Security
- Restaurants
- Healthcare
- Dental
- Fitness
- Manufacturing
- Retail
- Education
- Alternative health
- Assisted living
- Chiropractic offices
- Franchise locations
- Health and wellness
- Home health
- Hotels and hospitality
- Imaging
- Auto repair
- Mental health
- Optometry
- Pharmacies
- Veterinary clinics
Time off and hours for your paid staff
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).