Industries / Assisted living
Time tracking for assisted living teams
Staff clock in at the front desk at the start of each shift. Time-off requests show who asked for a day off, so you can plan coverage without a group text. Care plans stay in your care system.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How an assisted living team uses it
Clocking in with a PIN at the desk
Staff clock in on a tablet at the desk
The paper sign-in sheet is often the only record of who worked.
Set up a shared tablet at the front desk. Each employee clocks in and out with their own PIN.
Who is scheduled for each shift
See who was scheduled and who showed up
The night shift and the day shift don’t always agree about who was there.
Schedules show who was expected on each shift. Clock-ins show who actually came in, and when.
Who is off this month
Approve time off before a shift comes up short
When someone calls out at 6 a.m., it catches everyone by surprise.
Staff ask for days off ahead of time. Once you approve a request, it shows on the team calendar, so you know about gaps before the shift starts.
A work location for each building
Each building has its own tablet
When two houses or buildings share one paper sheet, it gets hard to read and hard to sort out.
Set up each house or building as its own work location, with its own tablet at the desk.
Shift hours for the week
Overnight shifts count as one shift
A shift that crosses midnight should still count as one person’s hours.
Staff clock in when the shift starts and clock out when it ends. TimeOff Manager records the actual times they worked.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
Staff clock in
At the front desk tablet, at the start of the shift.
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2
Check coverage
Look at the schedule and approved time off instead of a text thread.
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3
Approve upcoming requests
Approve or decline time-off requests before you post next week’s schedule.
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4
Hours go to payroll
Download the approved hours and send them to payroll. Care notes stay in your care system.
This is not a care plan or a medication record
TimeOff Manager does not store care plans, medications, or resident charts. It tracks staff shifts and time off, and lets you download approved hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from assisted living teams
Can both night and day shifts use it?
Yes. Schedules and clock-ins work for any shift you set up, including one that crosses midnight.
How does an overnight shift work?
Staff clock in when the shift starts and clock out when it ends. TimeOff Manager records those times.
Can two buildings stay separate?
Yes. Each one can be its own work location with its own tablet.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other on-site teams
Shift hours and time off, separate from care records
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).