Industries / Hotels and hospitality
Time tracking for hotels and hospitality
Staff clock in with a PIN on a tablet in the lobby or the back office. TimeOff Manager tracks shift hours and time off. Reservations and guest records stay in your hotel’s property system.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a hotel uses it
Clock-in times from the tablet
A clock-in tablet separate from the front desk system
Staff shouldn’t need the reservation screen just to clock in for their shift.
The kiosk is its own clock. Each person types their own PIN to clock in and out.
Every department on one list
Housekeeping and the front desk on one staff list
Housekeeping and the front desk often track their hours in different books.
Everyone is an employee in the same account. Schedules show who was expected to work each shift.
Clocking in when the shift starts
Overnight shifts are recorded correctly
On paper, a shift that runs past midnight often gets split into two days by mistake.
Staff clock in when the shift starts and clock out when it ends. The times they worked are saved as one shift.
Time-off requests waiting for approval
Approve time off before you post the schedule
When someone asks for a day off after the schedule is posted, you end up with a gap.
Staff request time off in the app. You approve it before you write next week’s schedule, and it shows on the team calendar.
Each hotel saved as a work location
More than one property
With two buildings, all the hours end up in one big pile.
Each property can be its own work location, so you can see where each person clocked in.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical shift
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1
Clock in
A staff member types their PIN on the tablet at the desk.
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2
Mid-shift
The schedule shows who else is due in later.
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3
Approve time off
A manager approves a request for a later day, before writing next week’s schedule.
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4
Send hours to payroll
Download the approved hours as a file. Reservations stay in the property system.
This is not a reservation or property system
TimeOff Manager does not book rooms, run the night audit, or store guest records. It records staff shifts and time off, and lets you download the hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from hotels
Can housekeeping and the front desk use one account?
Yes. They are all employees in the same account, and each person has their own PIN.
What about a shift that ends after midnight?
Staff clock in at the start and clock out at the end. Those times are the record of the shift.
Can two properties stay separate?
Yes. Each property can be its own work location. The price is based on the number of people, not the number of properties.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other on-site teams
Track staff shifts without touching the reservation system
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).