Industries / Optometry
Time tracking for optometry offices
Staff clock in on a tablet at the front desk. Approved time off shows on the team calendar. Exam records and your optical inventory stay in your other systems.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How an optometry office uses it
Each person’s hours for the week
Everyone clocks in on the desk tablet
When techs and the front desk share one paper sign-in sheet, it’s hard to tell who worked when.
Each employee has their own PIN and clocks in and out on the tablet.
Time-off requests waiting for approval
Approve time off before Saturday is short-staffed
Too often, you find out someone is off only after the appointment book is already full.
Staff request time off in the app. You see how many days they have left, approve it, and the day shows on the team calendar.
Techs and front desk staff clock in
Hours for techs and the front desk
Staff hours get mixed in with the doctor’s time.
Only the people whose hours you track need to clock in, such as techs and front desk staff.
Each office saved as a work location
More than one office
With two locations, everyone’s hours end up on one sheet.
Each office can be its own work location, so you can see where each person clocked in.
Weekday and Saturday schedules
Saturday staff
The people who work Saturdays are often not the same as the weekday team.
Put Saturday staff on the schedule. The schedule shows who was expected each day.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
Open the office
Staff clock in on the tablet at the desk.
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2
Check the schedule
See who is in, including Saturday if you scheduled it.
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3
Check who is off
See who has approved time off before you count on them.
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4
Send hours to payroll
Download the approved hours as a file. Exams and frames stay in your other systems.
This is not an EHR or optical inventory software
TimeOff Manager does not store exams, prescriptions, or frame inventory. It records when staff clock in and out and their time off, and lets you download the hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from optometry offices
Can techs and the front desk both clock in?
Yes. Each person has their own PIN.
Can two offices be tracked separately?
Yes. Each office can be its own work location.
What about Saturday staff?
Put them on the schedule and have them clock in that day.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other on-site teams
- Commercial cleaning
- Security
- Restaurants
- Healthcare
- Dental
- Fitness
- Manufacturing
- Retail
- Education
- Alternative health
- Assisted living
- Chiropractic offices
- Churches
- Franchise locations
- Health and wellness
- Home health
- Hotels and hospitality
- Imaging
- Auto repair
- Mental health
- Pharmacies
- Veterinary clinics
Track staff hours, separate from the exam record
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).