Industries / Alternative health
Time tracking for alternative health clinics
Front-desk staff clock in and out on a shared tablet. Practitioners’ time off shows on the same calendar. Patient charts and appointment booking stay in your other systems.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a clinic uses it
Clocking in with a PIN at the front desk
Front-desk staff clock in on a tablet
The paper sign-in sheet at the desk is often the only record of staff hours.
Set up a shared tablet at the front desk. Each employee clocks in and out with their own PIN.
Who is out this month
Practitioner time off on the calendar
A practitioner’s day off is often just a sticky note on the appointment book.
Practitioners request time off in the app. Once it’s approved, it shows on the team calendar, so everyone can see who is out.
A work location for the clinic or each room
Keep front-desk and treatment-room hours apart
Front-desk hours and treatment-room hours can get mixed together.
Set up the clinic as one work location, or make each room its own location if you need to know where someone clocked in.
Staff hours for the week
Hours only, no health details
A note on a timesheet is not a health record, and patient details don’t belong there.
Keep notes in TimeOff Manager to hours and time off. Treatment details stay in your clinic records.
A staff member’s shift today
Breaks between sessions
On a long day of back-to-back sessions, staff may never record a break.
You can set break rules that require staff to take a break during their shift.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
The clinic opens
Front-desk staff clock in on the tablet.
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2
Check who is off
Look at the calendar before the day fills up.
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3
Staff clock out
Everyone clocks out when they leave. Appointments stay in your booking system.
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4
Hours go to payroll
Download the approved hours and send them to your bookkeeper.
This is not charting or appointment booking
TimeOff Manager does not store patient charts, book rooms, or bill for visits. It tracks staff clock-ins and time off, and lets you download approved hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from clinics
Can practitioners and front-desk staff use the same account?
Yes, if they are all employees. Front-desk staff can clock in on the tablet, and practitioners can request time off.
Can each treatment room be its own clock-in location?
Yes, if you want that. Many clinics just use one tablet at the front desk.
Should we put visit details in a time note?
No. Keep notes to hours and time off only. Visit details belong in your clinic records.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other on-site teams
Front-desk hours and practitioner time off in one place
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).