Industries / Health and wellness
Time tracking for health and wellness studios
Desk staff clock in and out on a shared tablet. Coaches’ time off shows on the same calendar. Memberships and class booking stay in your studio software.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a studio uses it
Clocking in with a PIN at the desk
Desk staff clock in on a tablet
The front desk and the coaches often keep track of their hours in a group text.
Set up a shared tablet at the desk. Each employee clocks in and out with their own PIN.
Which coach is off this month
Coach time off on the calendar
Finding a sub turns into a scramble when nobody saw the time-off request.
Coaches request time off in the app. Once you approve it, it shows on the team calendar. It does not book the class for you.
Your employees in one list
Only coaches who are your employees
Contract coaches send you an invoice. They aren’t employees, so they don’t get a PIN.
Add the people who are your employees. Anyone else is not a user.
A work location for each room
Track each room or studio separately
Hours from two rooms can get mixed together.
Set up each room or studio as its own work location, if you need that.
Who clocked in, and when
Staff can open before you get there
Sometimes a staff member opens the studio before the owner arrives.
They clock in on the tablet when they arrive. You can check the time later.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
The studio opens
Desk staff clock in on the tablet.
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2
Check the calendar
See which coach is off.
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3
Check the schedule
See who was supposed to be in today.
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4
Hours go to payroll
Download the approved hours and send them to payroll. Memberships stay in your studio software.
This is not class booking or memberships
TimeOff Manager does not book classes, sell memberships, or bill clients. It tracks staff clock-ins and time off, and lets you download approved hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from studios
Do coaches need to be employees to use it?
Yes. Add only the people who are your employees. Don’t add clients.
Can two rooms be tracked separately?
Yes. Each room can be its own work location.
Can someone clock in if they open before the owner arrives?
Yes. The tablet works without the owner being there.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other on-site teams
Studio staff hours, separate from your membership list
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).