Industries / Fitness
Time tracking for gyms and studios
Staff clock in on a tablet at the front desk. Instructor schedules and time off are in the same account. Class booking and memberships stay in your club software.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a gym or studio uses it
Staff hours for the week
A clock-in tablet at the front desk
The opening manager writes down everyone’s start time from memory.
Each employee clocks in and out on the tablet kiosk with their own PIN.
One instructor’s week
Schedules for instructors
The group fitness schedule only exists as a screenshot on someone’s phone.
Employee schedules show who works which shift.
Which coaches are off
Approve time off before you post the class schedule
A coach’s vacation cancels three classes you already posted.
Approve time off first. Once approved, it shows on the team calendar.
A work location for each gym
Trainers who work at two gyms clock in on their phone
A trainer who covers two gyms needs to clock in at the right one.
Save each gym as a work location. You can choose to require GPS location when they clock in on their phone.
The shift on the phone
Track breaks on a front desk shift
A six-hour front desk shift has no record of a lunch break.
You can turn on break tracking, so breaks are recorded with the hours.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
The opener arrives
The first person in clocks in at the front desk with their PIN.
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2
Coaches clock in
They clock in on the tablet, or on their phone if they work at more than one gym.
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3
Check the schedule at midday
See who else is working. Approved time off is already on the calendar.
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4
Send hours to payroll
Download the hours. Membership billing stays in your club software.
This is not class booking or membership billing
TimeOff Manager does not sell memberships, book classes, or track members’ workouts. It tracks staff clock-ins, schedules, time off, and hours you can download for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from gyms and studios
Can coaches and the front desk share a tablet?
Yes. The tablet kiosk is shared, and each employee clocks in with their own PIN.
Will members book classes here?
No. Class booking and memberships stay in your club software.
Can a trainer clock in at a second gym?
Yes. Add that gym as a work location. You can require GPS there when they clock in on their phone.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo, Growth is $25/mo, and Scale is $49.99/mo.
Other on-site teams
- Commercial cleaning
- Security
- Restaurants
- Healthcare
- Dental
- Manufacturing
- Retail
- Education
- Alternative health
- Assisted living
- Chiropractic offices
- Churches
- Franchise locations
- Health and wellness
- Home health
- Hotels and hospitality
- Imaging
- Auto repair
- Mental health
- Optometry
- Pharmacies
- Veterinary clinics
Track staff hours at the front desk
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).