Industries / Imaging
Time tracking for imaging teams
Techs and front desk staff clock in on a tablet at the desk. Their time off is on the same calendar. Images, orders, and patient studies stay in your clinical systems.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How an imaging center uses it
Each person’s hours for the week
Everyone clocks in on the desk tablet
When techs and the front desk share a paper sign-in book, it’s hard to tell who worked when.
Each employee has their own PIN and clocks in and out on the tablet. Their hours go straight to the timesheet.
Who is off this month
Time off for techs and the front desk
Too often, you find out someone is off only after the patient schedule is already full.
Staff request time off in the app. Approved days show on the team calendar, so you see them before you book the day.
Each imaging site as a work location
More than one site
Hours from a day on the mobile unit get mixed up with hours at the main office.
Each site can be its own work location, so you can see where each person clocked in.
Clocking in for a callback
On-call callbacks
When a tech is called back in, the only record is often a text message.
If the tech is an employee, they clock in when the callback starts and clock out when it ends.
Time off taken and left, with no patient data
Keep patient details out of it
A note on a timesheet is not the place for anything about a study or a patient.
Use notes only for hours and time off. Patient information belongs in your clinical system.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
Open the desk
The front desk clocks in on the tablet.
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2
Techs clock in
Each tech uses their own PIN, not a shared one.
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3
Check who is off
See who has approved time off before you count on them.
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4
Send hours to payroll
Download the approved hours as a file. Studies stay in the clinical system.
This is not imaging or ordering software
TimeOff Manager does not store images, orders, or patient studies. It records when staff clock in and out and their time off, and lets you download the hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from imaging centers
Can techs and the front desk both clock in?
Yes. Each person has their own PIN.
Can a second site be tracked separately?
Yes. Save it as its own work location.
Is there a separate clock-in for on-call work?
No. The tech clocks in when the work starts. TimeOff Manager does not page anyone.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Other on-site teams
- Commercial cleaning
- Security
- Restaurants
- Healthcare
- Dental
- Fitness
- Manufacturing
- Retail
- Education
- Alternative health
- Assisted living
- Chiropractic offices
- Churches
- Franchise locations
- Health and wellness
- Home health
- Hotels and hospitality
- Auto repair
- Mental health
- Optometry
- Pharmacies
- Veterinary clinics
Track your imaging team’s hours and time off in one place
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).