Industries / Staffing
Time tracking for staffing firms
TimeOff Manager is for the people you already employ: your office staff and the workers you place. They clock in and request time off in one account. Job applicants are not tracked here.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a staffing firm uses it
Everyone you employ
Everyone you employ, on one team list
Office recruiters and placed workers get tracked in different notebooks.
Every employee in your account has a work schedule, a way to clock in, and time off in one place.
One worker’s week
Set schedules before the week starts
Too often, a no-show is how you find out the shift was set up wrong.
Employee schedules and shift templates show who is expected to work, and when.
Requesting time off from the phone
Time off for your office staff
Recruiters still email the branch manager to ask for a day off.
Staff request time off in TimeOff Manager. Requests and approvals are in the same account as the timesheets.
Clocking in and out on the phone
Fix a missed clock-in
When someone forgets to clock in, the branch has to rebuild Monday from memory.
The worker asks to fix the missed clock-in. The request waits in the same list as time-off requests, so a manager can approve or decline it.
A work location for each site
Save the branch or the client site as a work location
You need workers to clock in at the client’s plant, not at your branch office.
Save the client site as a work location. You can add a geofence so workers clock in there. The GPS location saved when someone clocks in is a separate record from the live map of who is working now.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
The worker arrives
The employee clocks in at the branch or at a client site you saved.
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2
GPS at the site
You can require GPS at that work location. The live map, if you use it, is a different screen.
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3
A fix or a time-off request comes in
Both go to Manage Requests, where a manager approves or declines them.
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4
Send hours on Friday
Download the hours. Client billing stays in your staffing software.
This is not an applicant tracking system
TimeOff Manager does not store candidates, post jobs, or let a client order a worker. It tracks hours and time off for people who are already your employees.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from staffing firms
Can placed workers clock in here?
Yes, as long as they are your employees. If they must clock in at the client’s site, add that site as a work location.
Does it track applicants?
No. It is not an applicant tracking system. It starts once the person is your employee.
Can we bill the client from the timesheet?
No. Download the hours. Invoicing and markups stay in your staffing software.
What is the price?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Track hours for the people you employ
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).