Industries / Insurance offices
Time tracking for insurance offices
Desk staff share one time-off calendar. Adjusters clock in at the loss site and log the miles they drive. TimeOff Manager is not a claims system.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How an insurance office uses it
Who is out this month
Office staff share one time-off calendar
When the person who answers the phones is off, the only record is a whiteboard.
Desk staff request time off in the app, and approved days show on a shared team calendar.
Where the adjuster clocked in
Adjusters clock in at the loss site
The timesheet says the adjuster was out in the field, but not where.
If the clock-in has to happen at a specific address, save it as a work location. Their GPS location is saved when they clock in.
Every adjuster’s trips
Log miles driven between losses
The drive between two loss sites usually goes on a separate form.
Adjusters log the trip right next to their hours, in the same account.
Who is clocked in right now
See which adjusters are still out
Otherwise you have to call the adjuster to find out.
The live staff map shows who is clocked in right now. This live view is separate from the GPS location saved at clock-in.
Field hours for the week
Office hours and field hours in one account
Desk hours and field hours often get typed into one sheet by hand.
Desk staff can use TimeOff Manager just for time off, and field staff clock in. Everyone is in the same company account.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
The office checks the calendar
See who is off before the day starts.
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2
The adjuster clocks in
At the loss site if you saved that address, or wherever your clock-in rules allow.
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3
The adjuster logs miles
Trips are logged in the same account as hours.
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4
Hours go to payroll
Download the approved hours as a file. Claims stay in your claims system.
What it doesn’t do
TimeOff Manager is not claims or policy software. It does not open claims, store policies, or estimate damage. It tracks office time off, field clock-ins, mileage, and the hours you download for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from insurance offices
Can adjusters clock in at a loss address?
Yes. Add the address as a work location when you want the clock-in to happen there. Their GPS location is saved when they clock in.
Do desk staff have to clock in?
Only if you want to track their hours. They can use time off without clocking in every day.
Does mileage replace clocking in?
No. Clocking in records the time worked. Mileage records the drive.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Office time off and field hours in one account
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).