Industries / Professional services
Time tracking for professional services
Staff ask for time off in TimeOff Manager instead of by email. Approvals, the team calendar, and hourly staff hours are all in one account.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a professional services firm uses it
Asking for time off from the phone
Staff ask for time off in the app, not by email
Vacation requests sit in someone’s inbox, and they are easy to miss or forget.
Staff send a time-off request in TimeOff Manager. A manager approves or declines it from one list of pending requests.
Every request and its status
Check the team calendar before you plan the week
Two people take the same Friday off, and you only find out on Monday.
Once time off is approved, it shows on the team calendar. You can see who is out before you plan meetings or client work.
Each person on the team
Days off left are kept for each person
The office manager tracks vacation days in a private spreadsheet that no one else can see.
Vacation, sick, and personal day balances are saved on each employee’s record, so anyone who approves time off sees the same numbers.
Everyone’s regular hours
Work schedules for staff who track hours
Associates and admin staff work different hours, so one office schedule doesn’t fit everyone.
Set a regular work schedule for each person. If you turn it on, staff can only clock in when they have a schedule.
Public holidays, already loaded
US and Canadian holidays are already loaded
Someone has to type next year’s public holidays in by hand every December.
US and Canadian public holidays are already in TimeOff Manager. Holidays for other countries are not included.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
Staff start the day
Hourly staff clock in. Salaried staff use the same account to request time off.
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2
A request comes in
Someone asks for three days off. The request waits in Manage Requests instead of a side email.
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3
Check the calendar at midday
Before you book a client meeting, you check who is already out.
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4
Approve and send hours on Friday
Approve the time off, and download the hours for hourly staff to send to payroll.
This is not billing software for your firm
TimeOff Manager does not track client matters, staff utilization, or client invoices. It tracks time off, work schedules, clock-ins for staff who clock in, and hours you can download for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from professional services firms
Can attorneys and accountants request time off here?
Yes. Everyone can request time off, get approvals, see their days off left, and use the shared calendar. Staff who also clock in use the same login.
Does it replace our billing software?
No. It does not bill clients or measure staff utilization.
Which holidays are included?
US and Canadian public holidays are already loaded. Holidays for other countries are not included.
What does a 30-person firm pay?
Growth is $25/mo billed annually for 21–50 people, after a 14-day trial. Starter is $15/mo for up to 20 people. Scale is $49.99/mo for larger teams.
Keep time off on one calendar, not in email
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).