Industries / Agencies
Time tracking for agencies
Your team clocks in or asks for time off at the studio or from their phone. Client retainers and billing clients for time stay in your other tools.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How an agency uses it
Who is out during the shoot week
Approve time off before a shoot week
Two editors ask for the same Friday off, and both assume the answer is yes.
Every request is visible to the manager. Once it is approved, it shows on the team calendar.
Where someone clocked in
Hourly producers and editors clock in on their phone
Freelancer invoices and employee hours get mixed together.
Employees clock in and out on their phone. GPS location can be saved when they clock in.
Who is clocked in right now
A live map of who is working, if you need it
The group chat is the only way you find out someone is working remotely.
The live map shows employees who are clocked in right now and have agreed to share their location. It is separate from the GPS location saved when they clock in.
Who is expected each day
Schedules for the front desk
Reception and traffic staff still share a paper schedule for the week.
Employee schedules show who is expected to work, and when.
Days off left for each person
Days off left, even in a busy month
Time off becomes “we’ll figure it out later.”
Each person’s days off left and the list of requests waiting for approval stay up to date.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
Staff arrive at the studio
Hourly staff clock in on their phone.
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2
A time-off request comes in
Someone needs Thursday off. The request waits for an approval, not an emoji reaction in Slack.
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3
Check the calendar at midday
Check who is out before you promise a client review. If people are working off site, the live map is separate from the GPS location saved when they clock in.
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4
Send hours on Friday
Download the hours. Client billing stays in the tool you use for retainers.
This is not client billing software
TimeOff Manager does not bill retainers, track time by job number, or replace your project management tool. It tracks staff time off, clock-ins, and hours you can download for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from agencies
Can we track time against a client?
No. It does not track costs or time by client job, and it does not bill retainers. You can download hours for the people you employ.
Can editors clock in from a shoot?
Yes. When they clock in on their phone, GPS location can be saved. Adding the shoot as a work location with a geofence is optional.
Does the live map show past clock-ins?
No. The live map shows who is working right now. The GPS location saved at each clock-in is a separate record.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo, Growth is $25/mo, and Scale is $49.99/mo.
Approve the week off before the shoot
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).