Industries / Recruiting teams
Time tracking for recruiting teams
TimeOff Manager tracks time off and hours for your recruiters and coordinators. It does not store candidates. They stay in the software you already use for hiring.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a recruiting team uses it
Requests waiting for the team lead
Time off for recruiters
A recruiter takes a day off, but their candidate interviews are still on the calendar.
Recruiters request time off in TimeOff Manager, and the lead sees each request before approving it. Approved time off is easy to see, but it does not move interviews for you.
Everyone’s regular work days
One shared calendar for the whole team
When two recruiters are off the same week, the team lead is often caught by surprise.
Approved time off shows on one team calendar, so the lead sees overlaps before the week fills up.
Clocking in from the phone
Hourly coordinators clock in. Commission recruiters don’t have to.
Not everyone on a recruiting team is paid by the hour, so not everyone needs to clock in.
Hourly coordinators clock in and out on their phone. Recruiters you don’t track by the hour can use TimeOff Manager just for time off.
Asking for a day off from the phone
Remote recruiters use the same account
Remote recruiters work somewhere else, but they are still part of your company.
They request time off from their phone, in the same account as everyone in the office.
Your whole team in one list
Priced for a small team
Many recruiting offices are only a few people.
The Starter plan covers 1–20 people for $15/mo billed annually.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
-
Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
-
Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
-
Excel or CSV
One download your bookkeeper or payroll software can open.
-
Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical week
-
1
A recruiter asks for a day off
They request it in the app.
-
2
The lead approves it
The lead checks the team calendar before the week fills up, then approves.
-
3
Coordinators clock in
Hourly coordinators clock in and out on their phone.
-
4
Hours go to payroll
Download the approved hours and send them to finance. Candidates stay in your hiring software.
This is not a candidate tracker
TimeOff Manager does not store candidates, resumes, or job stages. It tracks your employees’ time off and, if you want, their clock-in hours. Then it lets you download approved hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from recruiting teams
Do commission recruiters have to clock in?
No, only if you want to track their hours. They can request time off without clocking in. TimeOff Manager does not calculate commission.
Can a remote recruiter request time off?
Yes. They request it from their phone, the same way as everyone in the office.
Does it work for a small recruiting team?
Yes. The Starter plan is $15/mo billed annually for 1–20 people, after the 14-day trial.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
Track your recruiters’ time off and hours
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).