Industries / Nonprofits
Time tracking for nonprofit teams
Staff request time off in the app. Time off, the holiday calendar, and clock-ins for hourly staff are all in one account. Grant records stay in your accounting system.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a nonprofit uses it
Requests waiting for approval
Every time-off request in one list
The executive director approves vacation days by text message, and there is no record.
Requests wait in one list in Manage Requests. When you approve one, the team calendar updates.
Staff time off around the holidays
Holidays you don’t have to set up every year
Every program manager has a different idea of which December days are off.
US and Canadian public holidays are already loaded. You can hide a holiday your office doesn’t take off.
Clocking in from the field
Hourly program staff clock in on their phone
Case workers out in the field still need a way to clock in.
They clock in and out on their phone. GPS location can be saved when they clock in. If you turn on location sharing, the live map of who is working now is a separate screen.
Days off left, on the phone
Days off left that the board can trust
When the office manager leaves, their private spreadsheet of vacation days leaves too.
Each employee’s days off left are saved on their own record in TimeOff Manager, not in someone’s personal file.
Who covers each shift
Schedules for the front desk and shelter shifts
Only a few people know who is supposed to cover each shift.
Employee schedules show who was supposed to be there, and when.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical day
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1
Staff arrive
Hourly staff clock in. Salaried staff use the same account to request time off.
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2
A request comes in
Someone asks for the week of the gala off. It comes in as a request, not a hallway conversation.
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3
Check holidays and who is out
The calendar shows who has approved time off. The holiday list shows the US and Canadian holidays you take off.
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4
Send hours on Friday
Download the hours for payroll. Splitting hours across grants happens in your accounting software.
This is not grant accounting
TimeOff Manager does not assign hours to grants, track volunteers, or replace your donor database. It tracks staff time off, holidays, clock-ins, and hours you can download for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from nonprofits
Can we track volunteers here?
No. TimeOff Manager is for employees. Volunteer hours and shifts are not tracked.
Will hours be assigned to a grant code?
No. You download the hours. Assigning them to a grant happens in your accounting system.
Which holidays are included?
US and Canadian public holidays. You can hide a holiday if your office stays open that day.
Is the trial free?
Yes, for 14 days. After that, it is from $15/mo billed annually. Starter is $15/mo, Growth is $25/mo, and Scale is $49.99/mo.
Track staff time off without a private spreadsheet
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).