Industries / Project teams
Time tracking for project teams
See who is out before you plan the week, and track hours for anyone you pay by the hour. Tasks, timelines, and the project plan stay in the tool you already use.
- 14-day trial
- From $15/mo
- Live demo
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo.
How a project team uses it
Everyone’s regular work days
See who is out before you plan the week
When someone takes a day off that nobody planned for, their tasks quietly slip.
Once a day off is approved, it shows on the team calendar. Check it before you hand out the week’s work, so nobody gets tasks on a day they are out.
Clocking in from the phone
Hourly team members clock in on their phone
Your project tool may track hours on tasks, but it doesn’t handle time off. So hours and days off end up in two different places.
Hourly team members clock in and out on their phone in TimeOff Manager. Their time off is in the same account, so hours and days off are in one place.
Asking for a day off from the phone
Salaried people don’t have to clock in
Not everyone should have to clock in just to take a day off.
You choose who clocks in. Salaried people can use TimeOff Manager only to request time off.
Requests waiting for the team lead
Requests go to one list for approval
The team lead often hears about a day off in passing during a meeting, and then it gets forgotten.
Every request lands in one list. The lead sees how many days the person has left, then approves or declines.
A work location for each office
Track each office separately
If your team works out of two offices, everyone’s hours end up in one pile.
Set up each office as a work location, so you can tell which office someone clocked in at.
Approved hours, ready for payroll
TimeOff Manager tracks hours. It doesn’t pay anyone. At the end of the pay period, a manager reviews and approves the hours. Then you download them as an Excel or CSV file and send it to whoever runs payroll: your bookkeeper, your accountant, or your payroll software.
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Hours are approved first
A manager checks the hours before they go anywhere, so payroll gets real numbers, not guesses from a group text.
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Overtime is flagged
Extra hours show up on the timesheet, so you can see overtime before you pay it.
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Excel or CSV
One download your bookkeeper or payroll software can open.
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Payroll happens elsewhere
TimeOff Manager does not calculate pay, print checks, or file taxes.
The hours report, ready to download
See it on the real product
These are real TimeOff Manager screens. Open the live demo to click around them yourself.
A typical week
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1
Check who is out
Before you promise work for the week, look at the team calendar.
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2
Clock in or ask for time off
Hourly team members clock in and out on their phone. Anyone can request time off.
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3
The lead approves requests
Requests wait in one list until the team lead approves or declines them.
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4
Hours go to payroll
Download the approved hours and send them to finance. The project plan stays in your project tool.
This is not a project plan
TimeOff Manager is not project management software. It does not assign tasks, draw timelines, or track project costs. It tracks time off and clock-in hours, and lets you download approved hours for payroll.
Also see time tracking software, TimeOff Kiosk, PTO software, and pricing.
Approved time off can sync to Google Calendar and Microsoft Outlook. Approved hours can go to QuickBooks Online or FreshBooks.
You can also ask ChatGPT, Claude, or Cursor questions about your account, like who is out next week, through Model Context Protocol.
Simple pricing
From $15/mo billed annually. Starter $15/mo · Growth $25/mo · Scale $49.99/mo. Every plan includes time off, clock-in, GPS, a shared-tablet kiosk, mileage, and hour downloads.
Common questions from project teams
Do salaried people have to clock in?
No, only if you want to track their hours. People can request time off without ever clocking in.
Can hourly team members clock in?
Yes. They clock in and out on their phone, and you can download their approved hours for payroll. These are work hours, not a project budget.
Who approves a day off?
Whoever you give permission to approve requests. The request waits in their list until they approve or decline it.
How much does it cost?
From $15/mo billed annually after a 14-day trial. Starter is $15/mo for 1–20 people, Growth is $25/mo for 21–50, and Scale is $49.99/mo for larger teams.
See who is out without opening the project plan
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).