PTO software
Leave that updates itself
Accruals, carryover, custom leave types, and one-click manager approvals. Employees request time off from phone or desktop. The team calendar shows who is out, what is pending, and how holidays affect coverage.
Zero risk
1 year free trial.
You pay $0 for 12 months.
Cancel before your anniversary and you owe nothing.
See the whole team. GPS on every clock-in, a live map, time off, timesheets, and a shared kiosk. One app for the crew, the shop, and the office.
- GPS clock-in
- Live map
- Time off
- PIN kiosk
- Timesheets
A full year to try it with your team. A card starts the year. Nothing is charged until then.
Start your free trial
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A Monday from the live demo
Illustrative demo. Names, places, and dollar amounts are screens from the Acme sandbox, not a customer story.
Who's working
Six people are on the map.
Carlos clocked in 22 minutes late at the yard. Daniel is 38 minutes late at headquarters. Elena's pin is in North York.
Who's asking
Sofia wants three days for a wedding.
October 7–9, vacation, still pending. The same row shows 22 days left, and 19 if you approve. Aisha's doctor visit and Chloe's sick day are under it.
What it cost
One trip, already written down.
September 17, Acme Toronto HQ to a client in Mississauga. 28.5 km. $19.95. Approved, not paid yet.
Up and running in three steps
The same company, three screens. Most teams finish setup in under 15 minutes.
1
Add your team
Invite employee is on the roster. This company already has 2 people on leave today.
2
They clock in
On their own phone, TimeOff Manager Pro asks for a face check, then records the clock-in.
3
You see the hours
Six people are clocked in. Twenty are clocked out. Today's timesheet already has 33 entries.
Plans by team size after the free year. See pricing
TimeOff Manager Pro — each person’s phone
Clock in, PTO, and pay stubs on the phone they already carry.
TimeOff Manager Pro is the signed-in app. Work email, same account as the website. Photo and GPS on the clock-in. Leave, mileage, schedule, and pay stubs stay with that person. The tablet by the door is TimeOff Kiosk — a different app.
What it is for
Employees and managers on their own iPhone or Android. Clock in / out (including with no signal — it syncs later), request time off, log a mileage trip, see what’s next on Today.
Work email, not a PIN pad
The same login as timeoffmanager.us. No shared tablet. Nobody else can clock in as you from their pocket.
Managers too
Approvals and the live staff map when your company turns live location on. Company settings stay on the website.
What it is not
It is not TimeOff Kiosk. Do not install Pro on the door tablet. That device uses the PIN kiosk.
Free on iPhone & Android — included with every plan
Product
What you see on the first day
PTO software and time tracking software in the same place. Seven jobs, not a catalog.
Who's on the map
Carlos is 22 minutes late at the yard. Daniel is 38 minutes late at headquarters.
Time off in one place
Sofia asked for October 7–9. Three vacation days. Still pending.
Hours ready for payroll
6 clocked in. 33 entries already on today's timesheet.
Mileage with receipts
HQ to Mississauga. 28.5 km. $19.95. Approved, not paid yet.
A tablet by the door
TimeOff Kiosk is Acme's PIN pad. TimeOff Manager is the signed-in phone app.
Balances people can see
Maya has used 7 days. She has 18 left. Everyone else on that list can see the same for themselves.
The shift handover log
Spill in aisle 4, photo attached. The next manager sees it, the checklist, and who is on shift.
Leave, clocks, live map, mileage, payroll, and the shift log — all in one platform
PTO Software & Employee Time Tracking for Growing Teams
Spreadsheets for vacation. A separate clock-in app. Email when someone needs approval. That patchwork is how small and mid-sized teams end up with double-booked coverage, wrong PTO balances, and payroll exports that do not match the hours people worked. TimeOff Manager replaces those tools with one platform for US and Canadian teams.
Employee time tracking software
Clock in, then export hours
Mobile clock in / clock out in TimeOff Manager Pro, PIN TimeOff Kiosk on a shared tablet, optional GPS at clock-in, a live staff map during the shift, schedules, timesheets, breaks, and overtime. Approved hours go into the exports finance already uses.
Employee tracking
HR, finance, and ops
Onboarding guidance for all 50 US states and 13 Canadian provinces. Excel and CSV for employee lists, PTO usage, payroll hours, and year-end summaries. A documented REST API with API key authentication for HRIS or payroll systems.
One source of truth
Ask the company in chat
TimeOff Manager MCP is how ChatGPT, Claude, Cursor, Codex, or Grok read coverage, hours, and leave for one company. After the launch offer, pricing is by team size so costs stay predictable as you grow.
Questions? See the FAQ below or contact support.
Add employees in three steps
Company administrators add people from the roster with the add-employee wizard. It recommends statutory PTO minimums for the hire’s US state or Canadian province. Employees do not use this to set up their own accounts — they sign in after an admin creates them. You remain responsible for your own leave policies and legal obligations.
Smart Compliance Engine
Automatically calculates minimum PTO requirements based on employee location and local labor laws
Location-Aware Setup
Google Maps integration for work locations with automatic timezone and jurisdiction detection
Comprehensive Employee Profiles
Collect all necessary information including emergency contacts, payroll IDs, and manager assignments
Instant Policy Generation
Automatically generates leave policies with proper vacation, sick, and personal day allocations
Statutory PTO guidance: Our wizard recommends up-to-date PTO minimums for all 50 US states and 13 Canadian provinces/territories. Your organization is responsible for adopting policies that meet its legal and contractual obligations.
Guided setup collects employee details, work locations, and jurisdiction-specific PTO minimums in one flow.
Why Choose TimeOff Manager?
Save Time and Reduce Errors
Automate leave calculations and eliminate manual tracking spreadsheets
Improve Employee Satisfaction
Self-service portal empowers employees to manage their own leave requests
US/Canada statutory PTO guidance
Recommends state and provincial PTO minimums during setup; you configure and own your final policies
Scale with Your Business
From small teams to large enterprises, our system grows with you
Color-coded leave types, pending approvals, and team availability in a single calendar view managers can trust.
Built for Accountants & HR Teams
Generate professional Excel and CSV reports that your accountant will love. Export employee data, PTO usage, payroll information, and year-end summaries with one click.
Master Employee Reports
Complete employee information with current PTO balances, perfect for payroll setup and HR audits
Payroll Data Export
Employee details plus days used for payroll deductions, ideal for monthly payroll processing
Year-End Reports
PTO balances, carryover calculations, and compliance data for year-end accounting and tax reporting
PTO Usage History
Detailed leave request history with approval tracking for compliance reporting and accrual calculations
Export Formats
Excel (.xlsx)
Professional formatted spreadsheets
CSV (.csv)
Universal format for any system
Perfect for: Accountants, Payroll Departments, HRIS Integration, and Tax Preparation
Powerful API for Seamless Integration
Connect TimeOff Manager with your existing HR systems, payroll software, or custom applications using our comprehensive RESTful API.
RESTful API Design
Standard HTTP methods with JSON responses for easy integration
Comprehensive Employee Data
Access employee info, leave balances, and request history via API
Secure Authentication
API key authentication with rate limiting and IP restrictions
Real-time Webhooks
Get notifications when leave is created or approved, and other events documented in the API docs.
Example endpoints
List employees, read leave balances, submit or approve requests, and pull timesheet data with standard JSON over HTTPS. Authenticate with an API key in the X-API-Key header.
GET https://timeoffmanager.us/api/v1/employees — employee roster and balances
POST https://timeoffmanager.us/api/v1/leave-requests — create leave requests from your HRIS
GET https://timeoffmanager.us/api/v1/reports/payroll-hours — payroll-hours JSON for a date range
Full reference, rate limits, and webhook payloads are in the API docs.
Integrations
Connects Directly to Your Accounting Software
Approved hours and mileage flow straight into your books — no re-typing timesheets, no CSV juggling. Connect once and TimeOff Manager keeps your accounting in sync automatically.
QuickBooks Online
Approved time entries are pushed as native QuickBooks time activities, matched to the right employee — ready for invoicing and payroll prep. Works with every QuickBooks Online plan.
FreshBooks
Tracked hours become billable time entries and approved mileage becomes expenses — automatically, so every reimbursable dollar makes it onto the invoice.
Secure OAuth connection — set up in under two minutes from your company settings. No add-on fees, included in your subscription. Prefer your own tooling? A full REST API and webhooks are included too.
Simple, Transparent Pricing
Full pricing, team-size calculator, and a free 30-minute walkthrough
The first year is $0 after a valid card. Starter $180/year (1–20), Growth $300/year (21–50), Scale $49.99/month or $479.90/year (51–1,000) after the free year. Doing nothing at the anniversary charges the yearly price.
Starter
1–20 users
$15/mo
$180 billed annually after your free year
Every plan includes
- PTO, sick, and personal leave with accruals
- Approvals inbox and a shared team calendar
- GPS clock-in, geofence, PIN kiosk, and offline clock-in that syncs later
- Timesheets, overtime, and hours you can send to payroll
- Mileage, schedules, and US / Canada holidays
- Mobile apps, REST API, and MCP for ChatGPT and Claude
- A full year to try it with your team. Cancel before your anniversary and you owe nothing.
Most teams start here
Growth
21–50 users
$25/mo
$300 billed annually after your free year
Every plan includes
- PTO, sick, and personal leave with accruals
- Approvals inbox and a shared team calendar
- GPS clock-in, geofence, PIN kiosk, and offline clock-in that syncs later
- Timesheets, overtime, and hours you can send to payroll
- Mileage, schedules, and US / Canada holidays
- Mobile apps, REST API, and MCP for ChatGPT and Claude
- A full year to try it with your team. Cancel before your anniversary and you owe nothing.
Scale
51–1,000 users
$49.99
per month after your free year
or $479.90/year (20% off $599.88)
US and Canada teams pay by headcount — not per location, and not per module.
Every plan includes
- PTO, sick, and personal leave with accruals
- Approvals inbox and a shared team calendar
- GPS clock-in, geofence, PIN kiosk, and offline clock-in that syncs later
- Timesheets, overtime, and hours you can send to payroll
- Mileage, schedules, and US / Canada holidays
- Mobile apps, REST API, and MCP for ChatGPT and Claude
- A full year to try it with your team. Cancel before your anniversary and you owe nothing.
Launch-offer workspaces created during the promotion remain free forever. New signups use these plans.
TimeOff Kiosk — the shared workplace clock
One tablet at the door. The whole team clocks in.
TimeOff Kiosk is not the employee app. It is a dedicated time clock you leave on a shared tablet (or a phone that stays at reception). A company admin signs in once to activate the device. After that, employees only enter their PIN to clock in or out. Photos and GPS verify the clock-in. Leave, mileage, and pay stubs stay in TimeOff Manager on each person’s own phone.
What it is for
Shops, clinics, warehouses, and job sites where everyone walks past the same device. One kiosk, many PINs—no personal logins on that tablet. After PIN, clock in and out still save on the tablet if the network drops, then send when it returns.
Admin login, then PIN pad
Company admin or HR signs in once (email and password). The kiosk stays on the PIN pad until someone signs the device out. Employees never type a password there.
Stops a coworker clocking someone else in
Face detection can snap a photo at each clock-in, and GPS records the address—so a co-worker cannot clock someone else in.
What it is not
It is not TimeOff Manager. Staff who need leave, mileage, schedules, or pay stubs use TimeOff Manager on their own phone or the website.
Free on iPhone, iPad & Android — included with every plan
Product facts
What TimeOff Manager does. The screens above are an illustrative demo.
- Employee time tracking
- Clock in and clock out on the phone or a shared kiosk. Timesheets, breaks, and overtime follow the company rules.
- Live GPS staff map
- A separate map shows who is on shift when the employer turns live location on and the employee consents. GPS saved at clock-in is a different record.
- PTO accruals and approvals
- Employees request leave. Managers approve. Balances update from the company’s accrual rules.
- Payroll exports
- Excel and CSV of hours, overtime, and mileage to send to the payroll software you already use. TimeOff Manager does not file payroll taxes.
- Kiosk versus the phone app
- TimeOff Kiosk is a shared tablet. An admin signs in once. Employees use a 6-digit PIN. TimeOff Manager Pro is the signed-in app on each person’s phone.
- Pricing
- USD. The first year is $0 after a card that is valid past the anniversary. Cancel before the anniversary and you owe nothing. Then Starter $180/year (1–20), Growth $300/year (21–50), Scale $49.99/month or $479.90/year (51–1,000). Silence at the anniversary charges the yearly price.
- Security and API
- Time Off Manager, LLC operates the service. SOC 2 is in progress. Live chat and ticket support are monitored 24/7. Company API keys authenticate the REST API. Each key belongs to one company. The default cap is 1,000 requests per hour.
PTO Software, PTO Tracking & Employee Time Tracking Software FAQs
Straight answers for teams comparing leave tools and attendance systems.
Reviewed by David Dayan, HR legal reviewer, on October 23, 2026. These setup defaults are not legal advice. The employer confirms them. US federal law does not require paid vacation (U.S. Department of Labor). Canadian vacation rules are set by each province or territory, and by the Canada Labour Code for federally regulated workplaces (Government of Canada).
- What is PTO software?
- PTO software helps teams request, approve, and track paid time off and other leave types. It replaces spreadsheets with balances, accruals, policies, and a shared calendar so managers see who is out and employees see what they have left.
- What is time tracking software?
- Time tracking software records when employees work—usually with clock-in and clock-out, timesheets, breaks, and overtime rules. TimeOff Manager adds GPS on the clock-in, schedules, a kiosk PIN, and exports you can use for payroll review.
- Does TimeOff Manager include both PTO software and time tracking software?
- Yes. Leave and PTO are core to every account. Time tracking, timesheets, mileage, and related attendance features are turned on per company during setup, so you can start with leave only and add attendance when you are ready—all inside the same subscription.
- Who is TimeOff Manager for?
- US and Canada organizations that want accurate leave and attendance without juggling separate tools—especially teams with hourly staff, mobile or field workers who clock in on a phone, onsite kiosks, or finance and HR teams that need dependable exports.
- How does GPS clock-in and geofencing work?
- You define work locations with optional GPS validation and a geofence radius. Clock-in can capture coordinates and verify the clock-in is within range. Some roles may be allowed more flexible clock-in depending on your settings. Kiosk mode supports PIN-based clock-in when a shared device does not provide reliable GPS, consistent with your company rules.
- What are shift schedules, templates, and exceptions?
- Employees can have weekly schedules with start and end times, breaks, and assigned work locations. Reusable shift templates speed up setup with patterns by day of week. Schedule exceptions handle one-off changes—such as shift swaps, location changes, planned days off, or overtime days—often with an approval status so HR retains a clear record.
- What is activity tracking?
- When enabled, your company maintains a list of activities or job codes (with optional billable flags and rates). A workday can be split into time segments per activity so job costing and reporting reflect how hours were actually spent, including switches during a single clocked shift.
- Which features are optional for our company?
- Core leave and PTO is always available. Time tracking and attendance, mileage and reimbursement, overtime handling, custom leave types, compensation and payroll-oriented tools, activity tracking, and calendar integrations are enabled per company during setup so you only adopt what you need.
- How do pricing and the free trial work?
- The public site lists three plans by team size after a free year: Starter $180/year (1–20 users), Growth $300/year (21–50 users), and Scale $49.99/month or $479.90/year (51–1,000 users). Every plan includes the same product. Checkout runs through Stripe. Book a free 30-minute walkthrough on the pricing page.
- What can we export for payroll and accounting?
- You can export Excel and CSV reports such as master employee lists, PTO usage, payroll-oriented summaries, and year-end style summaries. When mileage and timesheets are enabled, you can export those records for reimbursement and payroll review as well.
- Do you offer an API?
- Yes. TimeOff Manager exposes a REST API documented on the site. You authenticate with API keys to integrate employees, leave, and other supported resources with HRIS, payroll, or internal tools according to the published reference.
- Is TimeOff Manager designed for the United States and Canada?
- Yes. The product is built for US and Canadian employers, including setup defaults for leave, public holidays, and reporting for North American payroll review. Reviewed by David Dayan, HR legal reviewer, on October 23, 2026. Those defaults are not legal advice. The employer confirms them. US federal law does not require paid vacation. Canadian vacation rules are set by each province or territory, and by the Canada Labour Code for federally regulated workplaces.
Run PTO, time tracking, and payroll prep in one place
Set up your team in minutes and run your first real approvals this week — leave, time clocks, schedules, mileage, and accountant-ready exports.
Plans by team size after the free year
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