PTO and time tracking that replaces the spreadsheet.
Know who's off, who's in, and what payroll owes. PTO software and time tracking software in one login—GPS clock-in, mileage tracking, and payroll-ready exports. Your team clocks in and requests time off from their phone; you approve in a click. Built for US & Canada teams.
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).
One click puts you inside a real 52-person company account — look around, nothing to set up.
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Up and running in three steps
GPS clock-in, clock out, mileage tracking, and payroll-ready exports — up and running in three steps. Most teams finish in under 15 minutes.
Add your team
Invite employees in a couple of clicks. The setup wizard picks sensible leave policies for your state or province.
They request & clock in
Employees request PTO, clock in / clock out with GPS on the punch in TimeOff Manager, PIN on TimeOff Kiosk, and log mileage from their phone.
You approve & export
Approve with one click, see everyone on a shared calendar, and hand your accountant payroll-ready Excel/CSV reports.
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).
Plans by team size after a 14-day trial. See pricing ↓
PTO Software, Vacation Tracking, Clock in Software, Employee Tracking & Time management software
Most teams buy separate PTO software and employee time tracking software—then fight integrations. TimeOff Manager unifies PTO tracking, vacation tracking, employee tracking, clock in software, and mileage tracking so Ops and HR stay aligned.
Mobile clock in / clock out in the TimeOff Manager app, PIN TimeOff Kiosk on a shared tablet, optional GPS on the punch, and a separate live staff map while people are on shift—plus mileage and payroll exports finance already uses.
Leave Calendar
Visual calendar showing all employee leaves, public holidays, and team availability at a glance
Approval Center
One inbox for leave, missed punches, mileage, and day notes—email and push so managers are not hunting four queues.
Vacation Tracking
PTO tracking for vacation, sick, and personal days—balances and accruals update in real time so employee tracking stays accurate.
Clock In Software & GPS
Clock in / clock out with optional photo and GPS at the punch, geofencing, and timesheets. Two apps: TimeOff Manager (signed-in phone) and TimeOff Kiosk (PIN on a shared tablet).
Live Staff Map
Managers see who is inbound or clocked in on a live map—that is not the same as GPS captured once at punch. Field teams stay visible between clock-in and clock-out.
Timesheets & Overtime
Weekly and bi-weekly timesheets, overtime rules, forgot-to-punch fixes, and automatic hour calculations before payroll.
Excel & CSV Reports
Export Master Employee Lists, PTO Usage Reports, Payroll Data, and Year-End summaries for your accountant
Add Employee Wizard
Admins add hires in three steps at /admin/employees/wizard/step1, with statutory PTO minimum recommendations by US state or Canadian province. Employees do not use this to set up their own accounts.
API Integration
Company API keys at /api/keys. REST plus webhooks; pull payroll-hours JSON and leave data. Full reference at /api-docs.
Multi-Company Support
Manage multiple companies with isolated data and custom policies for each organization
US & Canada Compliance
Statutory PTO minimum recommendations by state/province, public holiday sync, and jurisdiction-specific setup guidance — you remain responsible for your own policies and legal obligations
Mileage & Reimbursement
Start or stop a live GPS trip on the phone, or log a mapped route with receipt photos. Managers approve reimbursements in Team Mileage.
Work Location Management
Multiple work locations with geofencing, GPS validation, and automatic timezone detection
Schedule Templates
Reusable shift templates with bulk assignment, schedule exceptions, and conflict detection
Custom Leave Types
Create company-specific leave types beyond standard vacation, sick, and personal days
Compensation & Payroll
Admins run payroll and job offers; after a run is marked paid, employees download pay stubs (PDF) from Me → Pay Stubs.
Leave, clocks, live map, mileage, and payroll — all in one platform
PTO Software & Employee Time Tracking for Growing Teams
Most small and mid-sized businesses start with spreadsheets for vacation tracking, then add a separate clock-in app, then email managers when someone needs approval. That patchwork creates errors: double-booked coverage, wrong PTO balances, and payroll exports that do not match what employees actually worked. TimeOff Manager replaces those disconnected tools with one platform built for US and Canadian teams.
As PTO software, it handles accruals, carryover rules, custom leave types, and manager approvals. Employees request time off from their phone or desktop; managers approve in one click; balances update automatically. The team calendar shows who is out today, what is pending, and how holidays affect coverage—so scheduling decisions are based on live data, not guesswork.
As employee time tracking software, it supports mobile clock in / clock out in the signed-in TimeOff Manager app, PIN TimeOff Kiosk on a shared tablet, optional GPS validation at punch time, a live staff map during the shift (separate from punch GPS), weekly schedules, shift templates, timesheets, breaks, and overtime where your policies require it. Approved hours flow into the same exports finance already uses, which means less re-keying before payroll runs.
Operations teams use TimeOff Manager when they need reliable employee tracking without enterprise complexity. HR gets compliant onboarding guidance for all 50 US states and 13 Canadian provinces. Finance gets Excel and CSV reports—master employee lists, PTO usage, payroll data, and year-end summaries. Developers can connect HRIS or payroll systems through a documented REST API with API key authentication.
Whether you are replacing manual vacation tracking, rolling out a GPS time clock for field staff, or standardizing mileage reimbursement, the goal is the same: one source of truth for leave, attendance, and exports. After the launch offer, pricing is by team size so costs stay predictable as you grow.
Questions? See the FAQ below or contact support.
Add employees in three steps
Company administrators add people from the roster using the Add employee wizard at /admin/employees/wizard/step1. Step 2 recommends statutory PTO minimums for the hire’s US state or Canadian province. Employees do not use a wizard to set up their own accounts — they sign in after an admin (or invitation) creates them. You remain responsible for your own leave policies and legal obligations.
Smart Compliance Engine
Automatically calculates minimum PTO requirements based on employee location and local labor laws
Location-Aware Setup
Google Maps integration for work locations with automatic timezone and jurisdiction detection
Comprehensive Employee Profiles
Collect all necessary information including emergency contacts, payroll IDs, and manager assignments
Instant Policy Generation
Automatically generates leave policies with proper vacation, sick, and personal day allocations
Statutory PTO guidance: Our wizard recommends up-to-date PTO minimums for all 50 US states and 13 Canadian provinces/territories. Your organization is responsible for adopting policies that meet its legal and contractual obligations.
Guided setup collects employee details, work locations, and jurisdiction-specific PTO minimums in one flow.
Why Choose TimeOff Manager?
Save Time and Reduce Errors
Automate leave calculations and eliminate manual tracking spreadsheets
Improve Employee Satisfaction
Self-service portal empowers employees to manage their own leave requests
US/Canada statutory PTO guidance
Recommends state and provincial PTO minimums during setup; you configure and own your final policies
Scale with Your Business
From small teams to large enterprises, our system grows with you
Color-coded leave types, pending approvals, and team availability in a single calendar view managers can trust.
Built for Accountants & HR Teams
Generate professional Excel and CSV reports that your accountant will love. Export employee data, PTO usage, payroll information, and year-end summaries with one click.
Master Employee Reports
Complete employee information with current PTO balances, perfect for payroll setup and HR audits
Payroll Data Export
Employee details plus days used for payroll deductions, ideal for monthly payroll processing
Year-End Reports
PTO balances, carryover calculations, and compliance data for year-end accounting and tax reporting
PTO Usage History
Detailed leave request history with approval tracking for compliance reporting and accrual calculations
Export Formats
Excel (.xlsx)
Professional formatted spreadsheets
CSV (.csv)
Universal format for any system
Perfect for: Accountants, Payroll Departments, HRIS Integration, and Tax Preparation
Powerful API for Seamless Integration
Connect TimeOff Manager with your existing HR systems, payroll software, or custom applications using our comprehensive RESTful API.
RESTful API Design
Standard HTTP methods with JSON responses for easy integration
Comprehensive Employee Data
Access employee info, leave balances, and request history via API
Secure Authentication
API key authentication with rate limiting and IP restrictions
Real-time Webhooks
Get notifications when leave is created or approved, and other events documented in the API docs.
Example endpoints
List employees, read leave balances, submit or approve requests, and pull timesheet data with standard JSON over HTTPS. Authenticate with an API key in the X-API-Key header.
GET https://timeoffmanager.us/api/v1/employees — employee roster and balances
POST https://timeoffmanager.us/api/v1/leave-requests — create leave requests from your HRIS
GET https://timeoffmanager.us/api/v1/reports/payroll-hours — payroll-hours JSON for a date range
Full reference, rate limits, and webhook payloads are in the API docs.
Integrations
Connects Directly to Your Accounting Software
Approved hours and mileage flow straight into your books — no re-typing timesheets, no CSV juggling. Connect once and TimeOff Manager keeps your accounting in sync automatically.
QuickBooks Online
Approved time entries are pushed as native QuickBooks time activities, matched to the right employee — ready for invoicing and payroll prep. Works with every QuickBooks Online plan.
FreshBooks
Tracked hours become billable time entries and approved mileage becomes expenses — automatically, so every reimbursable dollar makes it onto the invoice.
Secure OAuth connection — set up in under two minutes from your company settings. No add-on fees, included in your subscription. Prefer your own tooling? A full REST API and webhooks are included too.
Simple, Transparent Pricing
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).
Starter
1–20 users
$15/mo
$180 billed annually after trial
- All product features included
- 14-day free trial
- No charge until the trial ends
Growth
21–50 users
$25/mo
$300 billed annually after trial
- All product features included
- 14-day free trial
- No charge until the trial ends
Scale
51–1,000 users
$49.99
per month after trial
or $479.90/year (20% off $599.88)
- All product features included
- 14-day free trial
- No charge until the trial ends
Launch-offer workspaces created during the promotion remain free forever. New signups use these plans.
TimeOff Kiosk — the shared workplace clock
One tablet at the door. The whole team punches in.
TimeOff Kiosk is not the employee app. It is a dedicated time clock you leave on a shared tablet (or a phone that stays at reception). A company admin signs in once to activate the device. After that, employees only enter their PIN to clock in or out. Photos and GPS verify the punch. Leave, mileage, and pay stubs stay in TimeOff Manager on each person’s own phone.
What it is for
Shops, clinics, warehouses, and job sites where everyone walks past the same device. One kiosk, many PINs—no personal logins on that tablet.
Admin login, then PIN pad
Company admin or HR signs in once (email and password). The kiosk stays on the PIN pad until someone signs the device out. Employees never type a password there.
Stops buddy punching
Face detection can snap a photo at each punch, and GPS records the address—so a co-worker cannot clock someone else in.
What it is not
It is not TimeOff Manager. Staff who need leave, mileage, schedules, or pay stubs use TimeOff Manager on their own phone or the website.
PTO Software, PTO Tracking & Employee Time Tracking Software FAQs
Straight answers for teams comparing leave tools and attendance systems.
- What is PTO software?
- PTO software helps teams request, approve, and track paid time off and other leave types. It replaces spreadsheets with balances, accruals, policies, and a shared calendar so managers see who is out and employees see what they have left.
- What is time tracking software?
- Time tracking software records when employees work—usually with clock-in and clock-out, timesheets, breaks, and overtime rules. TimeOff Manager adds GPS-aware punches, schedules, kiosk PIN options, and exports you can use for payroll review.
- Does TimeOff Manager include both PTO software and time tracking software?
- Yes. Leave and PTO are core to every account. Time tracking, timesheets, mileage, and related attendance features are turned on per company during setup, so you can start with leave only and add attendance when you are ready—all inside the same subscription.
- Who is TimeOff Manager for?
- US and Canada organizations that want accurate leave and attendance without juggling separate tools—especially teams with hourly staff, mobile or field workers who clock in on a phone, onsite kiosks, or finance and HR teams that need dependable exports.
- How does GPS clock-in and geofencing work?
- You define work locations with optional GPS validation and a geofence radius. Clock-in can capture coordinates and verify the punch is within range. Some roles may be allowed more flexible clock-in depending on your settings. Kiosk mode supports PIN-based clock-in when a shared device does not provide reliable GPS, consistent with your company rules.
- What are shift schedules, templates, and exceptions?
- Employees can have weekly schedules with start and end times, breaks, and assigned work locations. Reusable shift templates speed up setup with patterns by day of week. Schedule exceptions handle one-off changes—such as shift swaps, location changes, planned days off, or overtime days—often with an approval status so HR retains a clear record.
- What is activity tracking?
- When enabled, your company maintains a list of activities or job codes (with optional billable flags and rates). A workday can be split into time segments per activity so job costing and reporting reflect how hours were actually spent, including switches during a single clocked shift.
- Which features are optional for our company?
- Core leave and PTO is always available. Time tracking and attendance, mileage and reimbursement, overtime handling, custom leave types, compensation and payroll-oriented tools, activity tracking, and calendar integrations are enabled per company during setup so you only adopt what you need.
- How do pricing and the free trial work?
- The public site lists three plans by team size after a 14-day free trial: Starter $180/year (1–20 users), Growth $300/year (21–50 users), and Scale $49.99/month or $479.90/year (51–1,000 users). Checkout runs through Stripe on the site.
- What can we export for payroll and accounting?
- You can export Excel and CSV reports such as master employee lists, PTO usage, payroll-oriented summaries, and year-end style summaries. When mileage and timesheets are enabled, you can export those records for reimbursement and payroll review as well.
- Do you offer an API?
- Yes. TimeOff Manager exposes a REST API documented on the site. You authenticate with API keys to integrate employees, leave, and other supported resources with HRIS, payroll, or internal tools according to the published reference.
- Is TimeOff Manager designed for the United States and Canada?
- Yes. The product is built for US and Canadian employers, including jurisdiction-aware guidance in employee onboarding, public holiday handling, and reporting workflows suited to North American payroll and compliance review. It is not a substitute for legal advice, but it is designed around how those teams operate.
Run PTO, time tracking, and payroll prep in one place
Set up your team in minutes and run your first real approvals this week — leave, time clocks, schedules, mileage, and accountant-ready exports — From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).
From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).
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