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Calendar & coverage Updated 2026-03-16

Calendar: Employee month view

Single-person month grid (Sun–Sat), holidays and approved leave per day, plus month summary and leave list — for employees and for managers viewing a selected user.

Route /calendar?user=… Roles Employee · Manager · Company admin · HR manager · Super admin
Try it live: use the Acme demo (e.g. company admin) after signing in at the normal login page.

The employee month calendar is the classic week-by-week grid for one person: approved leave, company holidays, and (when mileage is on) trip hints per day — with a month summary alongside.

URL shape: /calendar?user=employee_id&year=YYYY&month=M — Managers and admins pick an employee from the calendar header; employees land on My Calendar without a user parameter.

Overview

Unlike the team timeline, this layout shows a single monthly calendar (Sun–Sat columns) plus a right-hand panel on large screens with PTO-style totals and “leave this month” detail. Use it for planning one person’s time off without scanning the full roster grid.

Who sees this view

  • Employees — always their own month; they are not shown other people’s calendars unless they have manager/HR permissions.
  • Managers — their calendar plus direct reports (and themselves), via the employee picker.
  • Company admin / HR — anyone in the company roster they’re allowed to open.
  • Super admin — with the right company context, any employee in the directory.

The app enforces these rules server-side; invalid user ids are ignored and you’ll fall back to your default calendar.

Opening someone’s month

  1. Go to Calendar from the main navigation.
  2. Choose the person — header dropdown (“Employees”, or manager team list). Pick a name to add ?user=… to the URL.
  3. Set the month — Previous, Next, or Today; the year and month query parameters update for bookmarking or sharing.
  4. Return to the team — use All Employees / back control to exit single-person view and open the coverage timeline where your role allows.

Reading the grid

Each cell is one day. Weekends are visually muted; holidays show the holiday name (sourced from the public holiday library at /admin/holidays); approved leave shows type and labels from the request. Today is highlighted with a ring when it falls in the visible month.

Clicking a day may open a detail modal (implementation varies by build) so you can see the underlying leave rows for that date.

On desktop widths, the month summary cards count vacation, personal, sick, and total leave days in view. Below that, an agenda-style list groups leave in the same month — useful when you need dates and descriptions without scanning every cell.

On smaller screens, the layout stacks; scroll to see the same information below the grid.

For cross-team coverage and comparing many employees in the same month, switch to Calendar: Team timeline. Approvals still happen under Leave → Manage requests, not on this page.

Product screenshot

Below is a live UI capture for an individual’s month (demo employee; click to open full size).

Product screenshot
TimeOff Manager individual employee calendar: month grid with leave and holidays, plus monthly summary sidebar.

Employee month view — grid + summary (desktop ~1440px width).